Time Management

Bharat Choudhary Reply 11:23 PM
Time Management

What is time management?

Time management is the managing of your time so that time is used to your advantage, and it gives you a chance to spend your most valuable resource in the way you choose or here I'll say 'LUCK' i.e. Labor Under Correct Knowledge, crucial to achieve your targets. 

Have you thought any of the following?

  1.       “I always end up cramming for exams.”
  2.       “I never have enough time to do my work.”
  3.       “I only study when there’s the pressure of a test.”
  4.       “My work always takes longer than I expect it to.”
  5.       “I’ve tried to make schedules for myself, but I don’t stick to them.”
  6.       “I’ve tried to make schedules for myself, but unexpected things come up.”
  7.       “When I’m doing work in one subject, I get distracted by thoughts of what I have to                                         do for my other classes.”


      If you have ever thought or said one or more of the above, then you may have to consider better managing your time.  There are only 24 hours in your day
, just the same as everybody else’s.  The good news is that there is enough time for the things you want, but only if it’s used, and used to your advantage. 


            When you were attending high school, you probably got up at the same time everyday, and you went to school from approximately nine o’clock to four o’clock.  You basically had no say in where your time went.  Now that you are in college, your schedule is your business.  If you want to have class from one o’clock to four o’clock or eight o’clock to eleven o’clock, it is your prerogative.  With this new freedom, there are some decisions to make on how to effectively spend your free time.  Have you had to deal with a time crunch of several exams in a week or tons of papers and projects with approaching deadlines?  Of course, add to that part-time or full-time jobs, dating, partying, sleeping and whatever else college students try to cram into their days.  So what to do?  Study or have fun?  These situations can be handled, and all it takes is a few techniques on how to better manage your time.


The benefit of using a planner

      Time management begins with the use of a calendar or planner with daily lists and taking the time to write down everything that you must due, so that it gets done.  If you sleep seven hours a night, you have 119 hours a week to do everything that you need to do.  That, of course, includes everything from going to class, eating, athletic events, social activities, personal hygiene, time-in-transit, studying, student organizations, leisure activities, and everything in between.  You must use all 119 hours a week to schedule everything that you must do.  Then you must stick to your schedule, which should give you an idea of where your real priorities are. 

To begin, make a semester calendar.  Use a wall or desk calendar for major exams, due dates, and meetings; basically the events that you must do and that do not change.  Use your class syllabi to help you complete the calendar.  You should then keep a pocket calendar or use the month calendars in a planner as a reminder of classes, appointments, meetings, and errands.  In addition, a weekly schedule should be used which should be made once a semester for all classes, exercise routine, work, extracurricular activities, housekeeping duties, sleeping, and eating. Leave blank spaces to fit in necessary activities as they come up. This is done weekly, preferably on a Sunday night before the week begins.  These blank spaces should be utilized for studying and the completion of assignments.  Study time should be scheduled at a ratio of two hours of study per hour of class.  Moreover, a daily list should be made each day, either when you wake up in the morning or each night before you go to bed.  The list should be kept short, about five or six items, both academic and personal.  The list should also be prioritized and the items should be small specific goals such as read five pages in psychology, not read a chapter of psychology. 

            You must learn to use your schedules every day and learn to say “no” so that you can keep to your schedules.


Weekly calendar


Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
8:00-
8:55







9:05-
10:00







10:10-
11:05







11:15-
12:10







12:20-
1:15







1:25-
2:20







2:30-
3:25







3:35-
4:30







4:30-
5:00







5:00-
5:30







5:30-
6:00







6:00-
6:30







6:30-
7:00







7:00-
7:30







7:30-
8:00







8:00-
8:30







8:30-
9:00







9:00-
9:30







9:30-
10:00







10:00-
10:30







10:30-
11:00







11:00-
11:30







11:30-
12:00







12:00-
12:30







12:30-
1:00







1:00-
1:30







1:30-
2:00








Monitoring your time

      Now that we have discussed how to schedule your time, there are a few pointers to consider about the time planners to help make the schedule and to help stick to the plan.

Tips when making your schedules:

¨      Be specific.  Rather than writing, “do Calculus problems,” indicate which problems.
¨      Be reasonable.  Schedule what you think you will do.
¨      Take advantage of ALL your time, including little chunks of time such as riding on the bus.
¨      Be flexible, use a pencil when making your schedule.
¨      Plan to review your lecture notes everyday.
¨      Do not forget to schedule breaks.
¨      Make use of time before and after class.
¨      Schedule difficult tasks for your most alert periods.

To plan your time:

¨      Schedule fixed blocks of time first
¨      Include time for errands
¨      Schedule time for fun
¨      Set realistic goals
¨      Study two hours for every hour in class (this varies for some people who may need more in certain classes than others)
¨      Avoid scheduling marathon study sessions
¨      Study in short sessions or stop and rest a few minutes every hour
¨      Set clear starting and stopping times
¨      Plan for the unplanned. Have room for flexibility.
¨      Study during the daytime and in the nighttime.
¨      Schedule each study period as close to that class meeting as possible.

Time Wasters

If you were to monitor your time for a day you would be sure to find at least one, or maybe even more, time waster.  A time waster is something that occurs in the day that is not necessary to your day, and if it did not occur, you could have quite possibly gotten something else done in its place.  A time waster prevents you from accomplishing some goal.  You need to monitor how much time you spend sleeping, eating, studying, traveling to class, watching television, talking on the phone, running errands, exercising, etc.  The two main time wasters in the previous list are watching television and talking on the phone.  Time wasters need to be recognized and then one needs to figure out why it occurs and if the situation can be remedied.  The following exercise on the next page should help you to identify and eliminate time wasters, which would give you more time in your day.


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